How to Create Meetings in Google Calendar

Creating meetings in Google Calendar is simple and allows you to invite others, set times, and include meeting details:

1. Open Google Calendar: Go to Google Calendar.
2. Click "Create": In the top-left corner, click the "Create" button.
3. Enter Event Title: Add a clear name for your meeting, such as "Team Meeting" or "Project Update."
4. Set Date and Time: Use the calendar popup to select the date and time for the meeting. If the meeting is recurring (e.g., every Monday), check the box for "Does not repeat" and set it to repeat as needed.
5. Add Guests: In the "Guests" section on the right, type in the email addresses of the people you want to invite.
6. Add a Description (optional): If needed, add details or an agenda in the description box.
7. Set Notifications: Google Calendar sends automatic reminders. You can adjust how long before the meeting people should be reminded.
8. Click "Save": When you’re done, click the "Save" button at the top, then click "Send" to send invites to your guests.

Tips for Creating Meetings:

• Use Color-Coding: Assign different colors to different types of meetings (e.g., blue for internal meetings, green for client meetings).
• Attach Files: If you need to include documents, click the paperclip icon to add attachments.
• Set Meeting Agendas: Add a short agenda in the description to make meetings more productive.

How to View Other People’s Calendars for Scheduling

When setting up meetings, it's useful to see the availability of others in your organization to avoid conflicts:

1. Open Google Calendar.

2. Below your Month view on the left side fin the “Meet with…”

3. Type in the names or emails of coworkers you want to meet with, to see their calendar events.

   

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